Repository@Napier - Help
User Guide to Search Tools in the Repository@Napier
The Browse by Year button in the repository function bar displays the number of items published in each year and recorded in the repository. By left clicking the mouse on a date a list of those publications will appear in chronological order, but those for which the month of publication is unknown will follow the others. To obtain more information about any item left click the mouse on a title or click on a PDF icon.
The Browse by Subject button in the function bar displays a list of broad disciplinary categories defined by the Dewey Decimal Classification scheme used in the libraries of Edinburgh Napier University. The numbers of items in any category are also shown. To obtain a list of items concerning any academic discipline click on it and a list of relevant items will appear. Then click on an item or a PDF icon to obtain more information.
The Browse by Department button displays a list of the faculties, schools, research centres and support units in Edinburgh Napier University, which have contributed items to the repository. Clicking on a named organisation will display a list of the documents which their members have contributed. Click on an item or a PDF icon to obtain more information.
The Browse by Author button displays an alphabetical list of surnames and initials of authors who have contributed items to the repository, together with the number of items contributed. Click on a name to display the relevant items, then click on a title or PDF icon to obtain more information.
The Search Repository box is best used for quick, single name, date, department or topic searches. Enter the word or phrase in the box, click the Search Repository button and a list of relevant items will be displayed, but the other search options yield more controlled results. Click on a displayed item or PDF icon to obtain more information.
The Simple Search button leads to two search boxes. In the top box names, departments, subjects, words from titles, years of publication may be entered, but the group of items retrieved may be narrowed by using the menu to specify that all of the terms entered must be present, or the group of items retrieved may be enlarged by using the menu to specify that any of the terms could be present in items displayed. Results may be rendered easily readable by using the ordering menu beside the second search box, to impose a logical arrangement on items retrieved: simply left click the mouse on the order required and the display will appear in that format. Note that if too much data is entered in box one no results may be found and if that occurs remove some of the desiderata and try again.
The Advanced Search button leads to a long series of boxes into which search criteria may be entered, thus enabling very sophisticated, multi-criteria, searches to be conducted, but it is not necessary to complete all the fields – only use those relevant to the current search! Search criteria are briefly reviewed below.
Subject matter not mentioned in the title may be found by searching in the abstract or uncontrolled keywords fields, simply enter appropriate terms for the search. The Library of Congress search terms and categories are provided as an alternative means of identifying items by discipline: click on the most relevant subject category. Item format searching is done by clicking on the most appropriate box in the menu provided. Surnames of editors may be entered in the appropriate field. Publication status is chosen by clicking on the appropriate search menu box, but choosing a status will exclude items in all other statuses; however, if no box is clicked then all statuses are searched and retrieved. Refereed or not refereed items may be chosen by clicking the appropriate phrase revealed in the menu by using the down arrow at the end of the search box. It is possible to search by entering, in the search box provided, the title or words from a title of a book, document, film or other item. Date searching may include single dates or date ranges separated by dashes (e.g. 2004-2007, 2004-, -2004, 2004-06-01-2005-03-26).
Note that the retrieved records box, at the foot of the advanced search page, is important and should be completed carefully! If several search fields have been completed, then decide whether all or any of those criteria must be present in items retrieved, then click the appropriate phrase in the menu box, otherwise results may not be completely relevant. Finally if many items are expected to be retrieved use the menu of the last search box to choose the logical order in which items are to be displayed.
How to Deposit an Item in the Repository@Napier